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Academic Registry

Registration 2013/2014

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Registration

All students (including members of University staff studying for an award e.g. Cert HEd, PhD etc) must formally register centrally with the Academic Registry of the University at the start of their course and subsequently from time to time will need to confirm continued attendance. The University is required to maintain up to date information on and monitor the attendance of all students.

You have a responsibility to ensure that you are aware of all your financial obligations and have made the necessary arrangements for payment prior to registration. Late registration and late payment charges will be applied in accordance with the University's fee schedules in force for the academic session. Full details of fee charges and refund policies are available on the Bangor University intranet here

During the on-line re-registration process you will also be requested to check and complete some personal statistical data. We will send some of the information we hold about you to the Higher Education Statistics Agency (HESA). This forms your HESA record, which includes details of your ethnic group and any disabilities you have. HESA will pass your record, or parts of it, to organisations that need it to carry out their statutory functions connected with funding higher education. For further details please see below 'Data Protection'

Towards the end of your studies, we will pass your contact details to the organisation (usually a marketing company) that has been contracted to carry out the National Student Survey. That organisation will use your details only for that purpose, and will then delete them. About six months after you graduate, we will contact you to ask you to fill in the HESA ‘Destination of Leavers from HE’ survey. We will not give your contact details to HESA. You might be included in a sample of leavers who are surveyed again a few years after they graduate. If so, we will pass your contact details to the organisation that has been contracted to carry out that survey. That organisation will use your details only for that purpose, and will then delete them. (If you do not want to take part in these surveys, please let us know).

New Students

All new Bangor University students now enrol on-line. Your enrolment letter or email will contain the necessary information to create your university computer and email account. Your university email account will be used to communicate with you for most academic and administrative purposes and it is a condition of your registration that you access this account at least once a week.

The system will open for you approximately three weeks prior to the start of your course and will only be available for a limited period (usually 2 weeks), so please ensure that you enrol promptly. If you are prepared, then it should not take long to complete. Please note that your registration at the University will not be finalised until you have completed the online process and have also provided us with proof of your identity. Please click here for details of this and other information you will need prior to enrolling on-line.

If you are a member of University staff you will have been allocated a separate student user account and will need to activate this account as instructed. 

 

 

All New Students - Registration

 

Continuing Students - Registration

Open from 9:30am 13/01/2014 to 5:00pm 03/02/2014

 

This is for ALL continuing students and is for administrative purposes only and is not intended to be used for changing academic options (e.g. selecting or switching modules or courses, etc). Please see the FAQ section on ‘COURSE QUERIES’ for guidance on academic matters. You will receive an e-mail (sent to your university account) at the beginning of September and in early January reminding you to check and if necessary update your personal information in myBangor. Following the initial e-mail, a second e-mail will be sent to you confirming if you are eligible to to use the on-line system. 'Ineligible' students include students who have not already made arrangements to pay their tuition or other fees and students who may not have satisfied other academic and/or administrative requirements. Students ineligible to use the system will be advised by e-mail as to what action to take.

If you need to discuss something prior to confirming your registration status, then first check our FAQ section. If you cannot find the answer you are looking for there,then please contact ENQUIRIES as soon as possible explaining your position.If you have not re-registered by the advertised deadlines (please see above), then you will be liable for a ‘late registration’ charge.

 

Data Protection

Higher Education Statistics Agency (HESA) Student Collection Notice.

 

STUDENT AND LEAVER SURVEYS

Your contact details may be passed to survey contractors to carry out the National Student Survey and surveys of student finances, on behalf of the organisations listed below under Purpose 1. These organisations and their contractors will use your details only for that purpose, and will then delete them. About six months after you graduate, we will contact you to ask you to fill in the Higher Education Statistics Agency (HESA) ‘Destinations of Leavers from HE' questionnaire. We will not give your contact details to HESA. You may also be included in a longitudinal survey of leavers a few years after you graduate. If so, we will pass your contact details to the organisation that has been contracted to carry out that survey. That organisation will use your details only for that purpose, and will then delete them. If you do not want to take part in these surveys, please let us know.

THE HESA STUDENT RECORD

We will send some of the information we hold about you to HESA. HESA collects, and is responsible for, the database in which your HESA student record is stored.  HESA uses this information in its own right, for example to publish statistics about students in higher education. HESA also processes information held in the database for other organisations. All uses of the HESA Student Record must comply with the Data Protection Act 1998.

HESA is a registered charity and operates on a not-for-profit basis.  It may charge other organisations that it provides services and data to, in order to cover its costs.

Sensitive personal data

If you give us information about your disability status, ethnicity, sexual orientation, gender reassignment, pregnancy/maternity or religion these will be included in the HESA Student Record to assist with monitoring equality of opportunity and eliminating unlawful discrimination in accordance with the Equality Act. These fields will not be used by HESA in any way that could be used to identify you.

The HESA Student Record is used for four broad purposes:

Purpose 1 - Public functions

Education statistics and data

The HESA Student Record is used by some organisations to help carry out public functions connected with education in the UK. These organisations are data controllers in common of the HESA Student Record under the terms of the Data Protection Act. Such organisations include:

  • Department for Business, Innovation and Skills
  • Welsh Government
  • Scottish Government
  • Department for Employment and Learning, Northern Ireland
  • Higher Education Funding Council for England
  • Higher Education Funding Council for Wales
  • Scottish Further and Higher Education Funding Council
  • The Teaching Agency
  • Department for Education
  • General Social Care Council (and successor(s))
  • Research Councils
  • Skills Funding Agency

and any successor bodies. These organisations may link information from the HESA Student Record with other information they hold. For example the Department for Education and the Department for Business Innovation and Skills link the HESA Student Record to the National Pupil Database. The linked data is used for understanding higher education and its impacts.

Other uses

The HESA Student Record may also be used by some organisations to help carry out public functions that are not connected with education. Such uses may include the following:

  • Measurement of population levels and migration by the Office for National Statistics, National Records of Scotland and the Northern Ireland Statistics and Research Agency
  • Monitoring of public expenditure by the National Audit Office
  • Monitoring of the accuracy of electoral registers by Electoral Registration Officials.

Purpose 2 - Administrative uses

Previous Qualifications -If you are enrolled at an institution in England: We and the Higher Education Funding Council for England (HEFCE) may compare your data to educational records from previous years to help determine the levels of your current qualifications. This may in turn affect the fees you are required to pay or the availability of a place for you to study with us.

Non-EU domiciled students - If you are a non-EU domiciled student HESA may be requested to provide data about you to the United Kingdom's immigration authorities. These authorities may process your personal data in order to carry out their public functions connected with immigration.

Your HESA record will not be used to make decisions about you other than for those uses outlined under Purpose 2.

Purpose 3 - HESA publications

HESA uses the HESA Student Record to produce statistical publications. These include some National Statistics publications and online management information services.  HESA will take precautions to ensure that individuals are not identified from the data which are processed for Purpose 3.

Purpose 4 - Equal opportunity, research, journalism and other processing in which there is a legitimate interest

HESA and the other data controllers listed under Purpose 1 may also supply data to third parties where there is a legitimate interest in doing so. Examples of use for this purpose include:

  • Equal opportunities monitoring
  • Research - This may be academic research, commercial research or other statistical research where this is in the public interest
  • Journalism - Where the relevant publication would be in the public interest e.g. league tables
  • Provision of information to students and prospective students

Users to whom data may be supplied for Purpose 3 include:

  • Higher education sector bodies
  • Higher education providers
  • Academic researchers and students
  • Commercial organisations (e.g. recruitment firms, housing providers, graduate employers)
  • Unions
  • Non-governmental organisations and charities
  • Local, regional and national government bodies
  • Journalists

Data supplied by HESA to third parties is supplied under contracts which require that individuals shall not be identified from the supplied data. A copy of HESA's standard agreement for the supply of data is available at http://www.hesa.ac.uk/dox/informationprovision/IP5_Terms_and_conditions_V1_7.pdf [134 KB]

ABOUT THE HESA STUDENT COLLECTION NOTICE

The HESA Student Collection Notice is regularly reviewed.  The most up to date version can be found at www.hesa.ac.uk/fpn.  Minor updates to the Student Collection Notice (including organisation name changes and clarification of previously specified purposes) may be made at any time. Major updates (such as a new purpose or administrative use) will be made no more than once per year.

YOUR RIGHTS

Under the Data Protection Act 1998, you have rights of access to the data HESA holds about you. You will have to pay a small fee for this. For further information about the HESA Student Record please see www.hesa.ac.uk/dataprot or email data.protection@hesa.ac.uk

Additional data protection information at Bangor: http://www.bangor.ac.uk/dataprotection/

Academic Registrar