Mobile devices for Staff
Bangor University recognises that it is necessary for some staff to have access to mobile communications to work effectively. The link below sets out Bangor University's Policy to regulate the issue and use of mobile phones and other cellular mobile devices within the organisation.
Mobile Voice and Data Communications
Bangor University provides mobile telephones from O2, via the NFC6 framework, which is a specially negotiated deal for the public sector. This ensures that we adhere to the university policies for best value. The contract offers line rentals and call costs at very advantageous prices.
Mobile provision resolves two business needs:
- Enable you to make and receive calls anywhere
- Enable you to send and receive email or view and make calendar changes, when away from your desk
The handset choices on offer satisfy these needs, and do so in the most cost efficient manner.
- How to report a lost or stolen mobile phone or device
- How to use your mobile phone abroad
- Changes, upgrades and cancellations
- Getting the Most from Smartphone Data
- Useful applications for your smartphone
Information & Data Security
Smartphones are devices that will access University systems and data. As such their use is governed by the University’s Information Security/Data Protection regulations and Acceptable Use regulations.
The main provisions in these which cover mobile phone usage are:
All mobile devices including smartphones, laptops, tablets etc. must be encrypted when used for storing University data. Smartphones must additionally have a PIN. Encryption is possible on approved University laptops (PC & MAC) and approved smartphone/tablet devices. IT services are able to advise and setup such devices in a secure encrypted manner.
Any University or personal smartphone/tablet which is configured to use the University’s Office365 will automatically have a PIN number enabled, encryption enabled, and have remote wipe enabled to ensure that University data can be removed from the device in the event of its loss etc.
Individual members of staff have responsibility for managing and protecting their mobile device (for example an iPhone/Smartphone) and the data contained on it. Staff should ensure that no confidential information, information which may cause reputational damage to the University or lead to litigation and / or sensitive personal data is stored on unencrypted devices. There are simple steps you should take to protect your mobile device and the data that is on it.
- Ensure your device is encrypted (including any memory cards that maybe inserted into the device). Seek guidance from IT Services if needed. Version 4, June 2015
- Setup a security password or PIN number on your mobile device. When the device is not used for a period of time, it will lock and need the security code to be used again, adding protection if the device is mislaid or stolen.
- Make regular back-ups of any data that is on your device, such as documents, images, etc. If you synchronise your email, calendar and contacts with your University account, you do not need to back-up this data as it is stored centrally at the University and only a view of this data is on your device. However, if you have documents, images, or additional data aside from your University account, you should regularly copy these files to your PC, ideally a folder on your M drive, to make sure you have backup copies should your device fail or be lost.