Copying Service
The Archives and Special Collections can provide researchers who require copies of documents or rare books in the collection. However, this service is dependent on a number of factors, particularly concerning physical condition, size, ownership rights and copyright law.
The Archivist reserves the right to refuse permission to make copies of items from the collection.
The following information provides guidance to all our users on the services, costs and procedures involved in obtaining copies of documents or rare books.
Making a request for copies
If you wish to obtain copies of a document or rare book you must first complete and sign a Request/Copyright Declaration Form. Forms are available in the Reading Room or can be downloaded from the website.
This form specifies that copies are supplied for personal research use only. The approval of an order does not allow you to make any further copies subsequently or to publish the copies in digital or hard copy format. A completed form can be sent digitally to archives@bangor.ac.uk; posted to “Archives and Special Collections, Bangor University, Main Arts, College Road, Bangor LL57 2DG”; or given to any member of staff at the Archives and Special Collections.
Please note that our receipt of an order/copyright form does not guarantee that the requested item can be copied.
We can provide estimates of requests for copies. Large orders will require special approval and may attract a higher handling fee.
Copying charges (as of 1st January 2023)
| Copying Service | Cost per image (incl. VAT) |
|---|---|
| Paper photocopy (A4 or A3) | 50p |
| Low resolution digital image up to 150dpi | £1.20 |
| High resolution scan up to 300dpi | £2.40 |
| Existing high resolution digital image | 60p |
A minimum charge of £5 applies to all requests or scans for off-site users.
20% discount is applied to all students, the staff of Bangor University and staff actively affiliated with a WHELF institution:
| Copying Service | Cost per image (incl. VAT) |
|---|---|
| Paper photocopy (A4 or A3) | 40p |
| Low resolution digital image up to 150dpi | £1 |
| High resolution scan up to 300dpi | £2 |
| Existing high resolution digital image | 50p |
A minimum charge of £5 applies to all requests or scans for off-site users.
Copy requests may take the form of photocopying, low resolution scanning or high resolution scanning.
Preferred delivery of copies is online (email or locally approved File Transfer Service e.g. Teams, Dropbox, Sharepoint).
A permit must be purchased by external users at the cost of £5 per day, £7.50 per week, £50 annually or 50p per image.
Permits are free for Bangor University staff and all students.
To obtain a permit you must complete and sign an Application for photographic permit Form.
All photography must be approved. The Archivist reserves the right to refuse to allow digital photography where this could damage the item, or where copyright or ownership rights would be compromised.
Self-service Photography Guidance
- The customer may only use hand-held devices e.g. compact camera, tablet or mobile phone;
- The customer may not use flash photography, tripods, hand-held scanners or video;
- The permit only allows copies to be made for personal and private use. Copies may not be distributed to third parties - in print, or digital - without the explicit permission of the institution;
- It is the responsibility of the customer to ensure that self-service photography falls within Copyright Law;
- Photography must take place at the designated table, with no rearrangement of furniture or disturbance to other customers;
- Photography of people (or their possessions) is not permitted;
- Items must remain on the supports provided (e.g. cushions, book supports);
- The customer must not remove fastenings or packaging, fold pages or otherwise manipulate the item to achieve a better image;
- The customer must minimise disruption to other customers (e.g. mute audible sounds and alerts on their devices);
- An approved institutional card must be included in all photographs. These cards are available in the Reading Room.
Payment for all copying services
Payments can only be made by card. BU does not accept cash.
Publishing items from the collection
The creation of copies is normally approved for research purposes only. Where images are required for publication, an Application for permission to publish Form must be submitted.
Publication fees are available on request.
Acknowledgements
Acknowledgements for the use of images in publications etc. should be made to the “Archives and Special Collections, Bangor University” and the full reference of the item(s) should be given e.g.
“Reproduced by permission of the Archives and Special Collections, Bangor University, Bangor Ms 1532.”