Coronavirus (Covid-19) Information

Reprographic Services

The Archives and Special Collections can provide researchers who require copies of documents or rare books in the collection. However, this service is dependent on a number of factors, particularly concerning physical condition, size, ownership rights and copyright law.

The Archivist reserves the right to refuse permission to make copies of items from the collection.

The following information provides guidance to all our users on the services, costs and procedures involved in obtaining copies of documents or rare books. If further advice is necessary, please contact the Archives and Special Collections directly at

  • Applying for copies of items from the collections

If you wish to obtain copies of a document or rare book you must first complete and sign a Request/Copyright Declaration Form Forms are available in the Reading Room or can be downloaded from the website.

This form specifies that copies are supplied for personal research use only. The approval of an order does not allow you to make any further copies subsequently or to publish the copies in digital or hard copy format.

A completed form can be sent digitally to; posted to “Archives and Special Collections, Bangor University, Main Arts, College Road, Bangor LL57 2DG”; or given to any member of staff at the Archives and Special Collections.

Please note that our receipt of an order/copyright form does not guarantee that the requested item can be copied.

We can provide estimates of requests for copies. Large orders will require special approval and may attract a higher handling fee.

  • Current copying charges (from 1st January 2017 onwards)


A4 or A3

40p students

A4 or A3

45p staff & general public

A4 or A3 colour copy

50p students

A4 or A3 colour copy

60p staff & general public

Postage (UK)


Postage (Overseas)

as appropriate


1st image on CD


For every other image


1st image to be sent via e-mail


For every other image


A minimum charge of £5 applies to all requests for photocopies for off-site users.

  • Use of readers’ cameras in Reading Room

The Archives and Special Collections allows researchers to make digital photographs of documents and rare books in the Reading Room subject to the following guidance and conditions

A permit must be purchased by external users at the cost of £7.50 per day, £15 per week or £50 annually.

Permits are free for Bangor University staff and students.

To obtain a permit you must complete and sign an Application for photographic permit Form.

All photography must be approved. The Archivist reserves the right to refuse to allow digital photography where this could damage the item, or where copyright or ownership rights would be compromised.

The permit only allows copies to be made for personal and private use. Copies must not be passed to third parties, exhibited, or published in any way (including a website).

Standard copyright regulations apply. The “Application for photographic permit” form includes a declaration agreeing to observe copyright conditions which must be signed by readers.

Photography should take place at the reading room table, with no rearrangement of furniture, or disturbance to other readers.

Items must remain on the supports (cushions, foam etc.) which have been provided. Please do not remove fastenings, fold pages, or otherwise manipulate the item to achieve a better image.

The use of flash or other lighting aids are not permitted.

Scanning devices which require physical contact between the object and the document are not permitted.

A card bearing the University crest and the name of the repository should be included in each photograph. These cards are available in the Reading Room.

  • Payment for all copying services

Payment can be made by cash or cheque payable to “Bangor University”.

Payments from overseas can be made by sterling cheque, bank transfer or card. You will need to telephone us with your card details.

  • Publishing items from the collection

The making of copies is normally approved for research purposes only. Where images are required for publication, an Application for permission to publish Form must be submitted.


  • Publication fees of still images

£20 per image for one Wales / Regional broadcast or publication

£50 per image for a standard / public service broadcast / UK network broadcast

£75 per image for unlimited transmission / 15 years broadcasting in analogue and digital including web-streaming and use for DVD

  • Copying charges (scanning)

£5 for 1st image and £2 for every other image (sent via email or on CD/USB drive)


  • Acknowledgements

Acknowledgements for the use of images should be made to the “Archives and Special Collections, Bangor University” and the full reference of the item(s) should be given e.g.

  • Archives and Special Collections, Bangor University, Bangor Ms 1532
  • Archives and Special Collections, Bangor University, Penrhyn Papers 1700-1701