Important Procedural Changes - Procurement Process
The University Manual Order Pad system has now ceased to be used.
The majority of procurements of goods and services are managed via Purchase to Pay within Agresso.
There are a few exceptions for the use of the Purchase to Pay system as follows:-
Foreign payments to suppliers – use the Overseas Suppliers Purchase Order Pad (available from Accounts Payable).
Internal Order - all arrangements should be made between internal Departments via email and journal recharge . Alternatively an internal requisition may be used.
Suppliers using consolidated invoice - Either use a procurement card via the Internet to the supplier’s website or if the Supplier doesn’t offer that facility then forward the Department’s requirements to the supplier via email.
Procurement Card – Do not add a Purchase to Pay/Overseas Suppliers order number to a card transaction. If the supplier requests a purchase order number then do not use the Procurement Card details for the transaction.
Director of Procurement
Publication date: 6 October 2011