Guidance on Non-Permanent Records
These types of records have no significant operational, informational or evidential value. They should therefore be archived and destroyed as soon as they have served their initial purpose :
- Records compromising announcements and notices of meetings and other events, also notifications of acceptance or apologies.
- Requests for maps, location information, travel directions and brochures.
- Duplicate documents such as unaltered drafts, ‘FYI’ and ‘CC’ documents.
- Transmission documents which accompany documents but do not add any value to them, such as fax covers, e-mails, and compliments slips.
- Superseded address lists, distribution lists etc.
- Personal address books, diaries, etc.
- Published or reference materials received vendors or other external organisations e.g. trade magazines, vendor catalogues, flyers, newsletters.