Account Code Changes from August 1st 2013
Account Code 550 – Mileage
The account rule will be amended to allow detailed posting of individuals from the payroll rather than a single summary figure per project. This means that journals can optionally include the staff number in category 3 of the posting string.
Account Code 446 – Non-contracted staff
Changes to University Reporting standards require that non-contracted staff will now be included in staff costs and will be reported as pay rather than non-pay in all future reports. In order to achieve this, Account Code 446 will be closed and replaced with Account Code 405 – Non-contracted Staff. Within budget reports, the expenditure on account 405 will fall under pay rather than non-pay.
Account Code 971 – Professional Subscriptions
This will be re-named ‘Subscriptions – Professional Bodies and Learned Society’ in order to avoid confusion with other types of subscriptions. Journal and publication subscriptions should use 562 – Periodicals / Journals
Account code 562 – Periodicals
This will be renamed ‘Periodicals / Journals’ in order to clarify its use.
Account 701 – Computers – Central College Provision
This will be renamed ‘Computers – Purchase’ as the concept of a central college provision is no longer meaningful.
Account 520, 521, 522, 524, 525 (Fax costs)
With changes in technology there is no longer a requirement to split fax costs into 5 different accounts. Account 520 will be renamed ‘Fax Costs’ and 521,522,524,525 closed
Account 503, 504 and 505 (Typewriters, Dictation Equipment and Calculators)
With changes in technology, there is no longer a requirement to differentiate between small office equipment like calculators and dictation machines. 503 will be renamed ‘Small office equipment costs’ and 504 and 505 closed.
The following account codes have had little or no use in the last 4 years and will longer be available for use although they will be retained for historical reporting:
Income Codes – 103*, 104*, 105*, 108*, 114, 120, 121, 124, 130, 132, 135, 136, 200, 236*, 252, 262, 295
Expenditure Codes – 423*, 433, 516, 973
Note: Those with * have not been used on Agresso and can be re-used with a new purpose in the future.
Publication date: 4 October 2013