Coronavirus (Covid-19) Information

Information for Staff

Occupational Health encourages managers to seek advice on how to best support staff with health problems, which may may be having an impact on their anility to work. If you have concerns about your health and your ability to undertake your role, you can request that you be referred to Occupational Health via your line manager. Human Resources are also able to make a referral on your behalf for advice. The aim is to provide a useful opinion regarding your fitness for work and any support that you might need now or in the future.

Sickness Absence Management

The Sickness Absence Policy and Procedure exists to provide a fair and consistent approach to the management of sickness absence in the workplace.

Staff Guidance on referrals

Below is a list of frequently asked questions about the referral process from staff:

Who is Occupational Health?

Occupational Health Services at Bangor University is staffed by Michele Lake who is a qualified Occupational Health Practitioner (Registered Nurse) who provides occupational health screening to all staff at Bangor University.

What is Occupational Health (OH)?

Occupational Health (OH) is a specialist branch of healthcare concerned with the effects of work upon health and also the effects of health upon work capacity. OH can advise on issues such as fitness for work, sickness absence, disability, rehabilitation, ill health retirement, travel health, or indeed any health and work issue.

WWhat is an OH Assessment?

An OH assessment provides independent, impartial advice to you and your line manager about your health and fitness for work. The assessment may be performed by OH Practitioner (a nurse trained in OH) or an Occupational Physician (a doctor trained in occupational medicine)

Why do I need an OH Assessment?

Your HR Advisor or Line manager will usually have referred you for the OH assessment. The benefit of attending the assessment is that it gives you the opportunity to discuss any health problems with the OH professional, and how these impact on your work. The OH professional can look at all the circumstances, and provide your employer and you with the advice about your health and fitness for work.

Do I have to attend an OH Assessment?

If you are not happy about why you have been referred, or if you do not wish to attend, then you should discuss this further with your HR Advisor or line manager. Please advise Occupational Health as soon as possible if you are unable to attend your appointment. If you do not attend your appointment, your employer may have to make decisions about your employment without the benefit of OH advice.

Now that I am scheduled to attend OH Assessment – what happens next?

Your consultation with the OH professional is likely to last around 30-60 minutes. The OH professional will ensure that you understand the purpose of the assessment and their role in providing independent, impartial advice. Your consent will be sought for the assessment to proceed and for a written OH report to be sent to your line manager. You will always be offered sight of the report before it is sent to your manager. If you withdraw your consent at any stage during the process a report will not be shared with your line manager.

What information is passed to the line manager?

The report to your line manager will provide advice about your health in relation to work. This is likely to include advice about your fitness for work, how this might change in the future and any workplace adjustments that might help you. The report may include limited medical information, but this will only be included where it is relevant. The report will not disclose unnecessary clinical detail regarding conditions that do not have a bearing upon your fitness for work. The aim is to assist you and your manager to manage any health problems that are impacting upon your capacity for work.

How are my confidential OH records maintained?

Your OH records are maintained to the same high standard of confidentiality as hospital or GP medical records, in accordance with the General Data Protection Regulations 2018. Your OH record will not be disclosed to anyone outside of the Occupational Health Service without your consent.

Do I have the right of access to the OH reports or other information written about me?

Yes. You will always be offered a copy of the OH report prior to it being sent to your line manager. Under the General Data Protection Regulations 2018 you or your authorised representative may also apply for access to your own occupational health records.

You have the right to see any information we hold about you in your (occupational) health record. To do so, you can request copies of the information held by requesting a subject access request form available on the following web pages:

https://www.bangor.ac.uk/planning/dataprotection/DPRequest.php.en

If you believe any of the information held is inaccurate or misleading you can request that an amendment is attached to the health record.

Will there be any need for you to contact my GP or Hospital specialist?

Occasionally the OH Professional will seek (with your written consent) a medical report from your GP or hospital specialist. This is usually necessary if the OH professional requires further clinical information about your health, (e.g. information regarding your diagnosis, results of investigations, treatment, future plans etc) prior to advising you/ your employer. The process is subject to the Access to Medical Reports Act 1988. This gives you certain rights (including a right to see your doctor’s report, if you wish, before it is sent to us).

Under some circumstances the OH professional may write to your GP with your consent giving information about the outcome of your OH assessment. This can be particularly helpful where there are clinical findings or work arrangements that the OH professional believes your GP should be informed of.

What should I bring with me to the assessment?

  • Your appointment letter
  • A list of the medication that you have been taking
  • Glasses and/or contact lenses, if worn
  • Any other information that you think may be relevant to your assessment

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