Overseas Travel

COVID-19

Staff and students travelling overseas on University business must still be mindful that COVID-19 is present and should therefore confirm travel arrangements for the destination and any transit countries.  For example, some countries require proof of vaccination status before allowing entry.  Further information on coronavirus and other travel advice can be found on the Foreign, Commonwealth and Development Office’s website.

Overseas Travel – once approval received

As a member of University staff or student it is very likely that you will travel abroad during the course of your work or study. In the event you do intend to travel overseas it is essential that you follow the requirements of the University’s Overseas Travel Policy and plan your trip and prepare yourself accordingly. The Staff and Students Travel Handbook provides a range of useful information.

The University provides Free Travel Cover to staff and students travelling overseas on University related business. When registering for Cover you will be given a contact number which will take you to GLOBAL RESPONSE who can support you in a medical emergency. Travellers must contact Global Response before incurring any medical costs as failure to do so WILL result in subsequent medical expenses claims being declined.

Global Response may then, dependent on the emergency forward you to DRUM CUSSAC who support them. In addition, before travel VISIT the DRUM CUSSAC site for PRE-TRIP TRAVEL ADVICE.

Also REGISTER with DRUM CUSSAC to access the following services:

  • RiskMonitor Traveller –Live Incident Alerts and Country Profiles
  • TravelPrepare – E-Learning Modules
  • GlobalSOS – 24/7 security support and advice

The World Travel Guide Net is another useful tool when planning your trip, including the essential ‘Before You Go’ to make sure you have considered Visas, Health etc and other things which may have time constraints

Travellers should be mindful that some countries and regions may have different attitudes towards certain travellers, for example, lone females, LGBT. The Foreign, Commonwealth and Development Office has some really useful information for LGBT and lone female travellers with links to other organisations to help prepare and identify countries and regions which may potentially be unsafe. There is also a helpful E-learning Module on the Travel Prepare site.

In addition, Human Resources have prepared a Working Overseas Equality Guide for Staff.

The key stages when organising a trip are:

The following are useful sources of information when preparing for any overseas trip. See STEP 4: Travel Health Essentials for specific links relating to overseas travel health advice, including vaccination requirements.

Links